Automated email signature
Automated email signatures for Microsoft 365
Deploy branded email signatures across your organisation from one place. CloudCard works with Microsoft 365 and Microsoft Entra ID to generate and update every signature automatically, so every employee has a professional, consistent signature without manual setup.
Works with Microsoft 365 and Outlook today. Google Workspace is on our roadmap, not yet supported.
Email signatures are an add-on for Free and Pro, priced per user and shown at checkout, and are included with every Premium seat. See the full comparison.
Trusted by teams across the globe
The signature problem
Your signature is the last thing every recipient sees. Most companies leave it to chance.
A static signature
- A signature file forwarded around the office
- Old titles and phone numbers still going out months later
- Every employee’s signature looks slightly different
- No link back to your card or your brand
A CloudCard signature
- One template, deployed to everyone from a central place
- The add-in reads your live details, so a change is current at the next email
- Lock a template for everyone, or let people pick from an approved set
- Your digital business card linked in every email
How the rollout actually works
A real Outlook add-in
Installed once for the whole organisation from Microsoft 365’s Integrated Apps, the standard way IT already deploys any other admin-managed add-in.
Always current
The add-in reads your live signature at compose time. Change your title or number in CloudCard and it’s already correct the next time you open a new email.
One template, every employee
Choose from five templates and lock the choice for the whole organisation, or let people pick their own from the approved set.
Sent straight to your IT admin
CloudCard emails your Microsoft 365 administrator the install link and the exact Integrated Apps steps, so there is no separate install guide to write.
Per-person assignment
Choose exactly who in the organisation gets a managed signature, and see at a glance who still needs to install it.
Signed in with Microsoft
Authenticates through Microsoft SSO, so there’s no separate password for the add-in to manage or lose.
A signature that updates itself
A CloudCard signature is connected to your CloudCard profile. Change your title, number or links once and the signature is already correct the next time you open a new email.
That is because the Outlook add-in reads your live details at the moment you compose.
- Reads your live signature when you compose an email
- One place to update your card and your signature
- Works in Outlook on Microsoft 365
Deploy once, for everyone
Your Microsoft 365 administrator installs the add-in once for the whole organisation from Integrated Apps, the standard route for admin-managed add-ins.
You choose exactly who gets a managed signature, and see at a glance who still needs to install it.
- Installed from Microsoft 365 Integrated Apps
- CloudCard sends your admin the install link and steps
- Assign signatures person by person
- Signs in with Microsoft, so no extra password
On brand, every time
Pick from five templates, add a headshot or company logo and set the banner, disclaimer and social icons.
Lock the template for the whole organisation, or let people choose from the approved set. The signature scales cleanly on phones, tablets and desktops.
- Five templates, locked or chosen from an approved set
- A headshot or your company logo
- A banner, a disclaimer and social icons
- Looks right on mobile and desktop
The signature is the last thing they see.
Every email out of the company ends the same way: your name, your title, your card. Change a detail in CloudCard and it updates in Outlook without anyone forwarding a new HTML snippet around the office.
- Your name, your title and your card, on every email
- Updates in Outlook when you change a detail in CloudCard
- Nobody forwards an HTML snippet around the office
Who it is for
IT administrators
Deploy through Microsoft 365 Integrated Apps and keep signatures under central control.
Marketing and brand teams
Make sure every email that leaves the company carries the same brand.
Sales teams
Put your card and contact details in front of every recipient, with no manual editing.
Customer stories
What customers say about CloudCard
“The design options, the ability to look professional from a 100% remote/virtual setting, the ease of use and ease of integration with other operating systems and business software. Being able to attach and send a virtual business card to our every day emails has been so helpful and streamlines a lot of our processes.”
“CloudCard is fast, simple, and highly effective for networking and lead generation. The platform is easy to use internally, and the team is fantastic, always responsive, supportive, and proactive. It adds real value to both our internal operations and our vendor relationships.”
“The level of personalised service we get from CloudCard is so appreciated. We love supporting local and being included as a voice for future product enhancements. Great offering. Great company.”
Email signature questions
Does it work with Google Workspace?
Not yet. Email signatures work with Microsoft 365 and Outlook today. Google Workspace is on our roadmap.
Who installs it?
Your Microsoft 365 administrator installs the add-in once for the whole organisation from Integrated Apps. CloudCard emails them the install link and the exact steps.
Do signatures update automatically?
Yes. The add-in reads your live signature when you compose an email, so a change made in CloudCard is current the next time you write one.
What does it cost?
Email signatures are included with every Premium seat. On Free and Pro they are an add-on, priced per user, with the price shown at checkout.
Can each person choose their own template?
You decide. Lock one template for the whole organisation, or let people choose from the set you have approved.
Can I add a banner, a disclaimer and social icons?
Yes. Your signature settings include a banner, a disclaimer and social icons, alongside the template and your logo or headshot.
Stop forwarding a new signature file around the office.
Start free and add signatures per user, or book a demo to roll them out across Microsoft 365 for the whole company.